Sources
6
Website, PDFs, forms, flyers, policies, and integrations.
Indexed
3
Ready for retrieval with tenant and permission gates.
Needs review
2
Date-sensitive and visual content should be checked before answers rely on it.
Restricted
1
Aid, governance, staff, and member content require role-aware retrieval.
Source Registry
The AI assistant should answer from approved sources with freshness and visibility attached.
| Source | Organization | Type | Visibility | Freshness | Status | Owner | Last Synced |
|---|---|---|---|---|---|---|---|
Public website pages AboutReligious leadersDonationsProgramsContactEvents | Demo Masjid | website | public | daily | indexed | admin | Daily at 5:00 AM |
Prayer and Iqamah schedules AdhanIqamahJummahEid prayer timesRamadan schedule | Demo Masjid | public | weekly | needs_review | imam | Manual upload | |
Weekly flyers and slider images Open house flyersSummer program flyersYouth eventsFundraisers | Demo Masjid | image_flyer | public | weekly | needs_review | admin | Manual review before publishing |
Governance and operating policies ConstitutionMembership rulesFacility policyElection procedures | Demo Masjid | document | staff | manual | indexed | shura_member | After document approval |
Public forms and intake rules Nikah requestGym reservationVoting membershipSchool registration | Demo Masjid | form | public | live | indexed | admin | On form publish |
Financial aid case knowledge Aid categoriesCase statusDisbursement rulesLocal support resources | Amanah DFW | integration | highly_restricted | live | paused | caseworker | Deferred until integration phase |
Retrieval Policies
These rules keep AI answers useful without overstepping privacy or stale data.
Answer from verified sources
Prefer tenant-approved knowledge sources. If source data is missing or stale, say what is known and route the user to the correct office or form.
Applies to: Visitor-facing assistant, kiosk, voice, and staff assistant
Respect visibility
Public users can only retrieve public sources; staff, restricted, and highly restricted sources require matching role permissions.
Applies to: All AI retrieval
Date-sensitive answers
Use exact dates whenever possible and flag recurring or seasonal schedules that need confirmation.
Applies to: Prayer times, events, registrations, deadlines, appointments, and holidays
No private case exposure
AI may summarize assigned records for authorized users but cannot reveal private data to public users or unrelated staff.
Applies to: Financial aid, membership, employee, and contractor records
Cite operational source
Responses should show the source title, freshness status, and last synced value when the answer drives an action.
Applies to: Staff-facing assistant
Known Knowledge Gaps
Questions the platform should learn to answer reliably as we structure the data.
What time is Jummah next Friday?
HighMay require exact date if prayer schedule is not normalized.
Needed source: Structured prayer schedule with date ranges and Jummah rows.
Owner: Imam Office
Who is the Imam?
HighCan confuse other religious leaders unless titles are normalized.
Needed source: Approved people directory with title, role, and answer aliases.
Owner: Admin
How do I register for summer camp?
HighNeeds current flyer, registration page, dates, capacity, and payment link.
Needed source: Published registration program record plus current flyer details.
Owner: Education Director
Can I book the gym for a youth event?
MediumNeeds facility policy, available calendar slots, fees, and approval route.
Needed source: Facility reservation form, calendar integration, and policy document.
Owner: Operations Admin